Data security — a set of simple words, but of total importance for any business, especially for companies in the IT sector. The name is very suggestive; after all, data security refers to the set of actions that aim to protect a group of information, ensuring the value it presents, whether for an organization or a specific person on a personal level.
Applying correctly can shield a company from technological disasters, digital attacks, or human failures. Companies should be concerned about this issue, as it helps prevent information leakage and ensures process agility, among many other advantages.
Thinking about helping you improve data security in your business, we’ve brought these seven infallible practices to adopt as soon as possible! Check it out, and happy reading!
Keep Software And Drivers Up To Date
One of the primary means that hackers use to access systems is through flaws found in operating systems, software, and drives. For this reason, vendor companies are constantly releasing new updates, correcting the deficiencies that allow this, and making systems much more secure.
However, all this work is only helpful if IT managers update systems regularly. Thus, the gaps continue to exist, and cybercriminals have their mechanisms of action facilitated. Therefore, it is essential to constantly update drivers and software to avoid problems like these in your company.
You must have an extremely rigorous backup routine, which is the most effective way to recover lost or stolen data. Furthermore, adopting an access control system for the organization’s sensitive data from an encrypted channel is essential, which guarantees their confidentiality, integrity, and availability.
Limit Access Authorization
Due to the fully connected network environment, several attacks rely on techniques for high-speed replication. Therefore, it is necessary to maintain strict control over everyone who accesses the company’s IT infrastructure, limiting this to critical systems and files.
One solution is to minimize privileges and grant access to only the information each department needs. Also, including watermarks in documents can help prevent the team’s data theft, allowing them to identify the source in case of violation.
Store The Data In The Cloud
How to archive the data correctly? If you are already worried about purchasing private servers, you can rest assured that it is no longer necessary. Nowadays, organizations work with data storage in the cloud, a much more practical and secure way of working with strategic and confidential data in the company.
Cloud information storage services, known as Cloud Computing, are available to any company at a very affordable price and with almost no maintenance cost. They ensure full availability of data, secrecy, and security of information, allowing them to be accessed from any location; this can be used on any device with Internet access.
Create Security Policies
All professionals are part of the data security process. After all, somehow, they interfere with access to information, such as the creation of documents, which allows the entry of malware with incorrect uses, etc.
Therefore, it is necessary to establish safety policies and rules of conduct that all employees must follow. This type of documentation makes it possible to standardize the regulations applied in the enterprise. With this, it becomes possible to reduce the flaws that compromise the files and the facilities that enable the action of cyber criminals.
With such rules, for example, it is possible to establish what should be done if a professional finds a problem in his system. Instead of trying to solve it on his own, he needs to contact the responsible sector, which will analyze what happened.
Implement Security Applications
There is no better way to keep your business data secure than by building a great suite of applications. To do so, you need to adopt an efficient antivirus, have a good firewall and always be up to date with the best market practices in this area.
The best way to guarantee this is to invest in a team of IT professionals who are always aware of and open to the main news in their sector.
Have A Firm Password Policy
Investing in various tools and adopting a data security policy is only possible if there is guidance for employees focused on the importance of care in creating and maintaining corporate passwords.
The best thing is that, besides guiding professionals, you set up obstacles for creating codes. In addition, it is essential to have a schedule that reminds employees to update their passwords periodically. Ideally, the system blocks access to those who do not carry out the mandatory update.
Do you already know the risks the company can suffer if it does not improve its data security? Well, surely you have noticed that there are countless. A confidentiality error can cause a leak of customer data carried out by hackers or otherwise expose strategic information about your business to competitors. These flaws generate a lot of financial losses and even problems with your company’s image in the market, demonstrating security breaches to the public.
Data integrity is also critical. A hard disk error, for example, can corrupt specific relevant files. Without a backup, company functions can be compromised. Availability is another crucial point since the information must be accessible when requested, mainly to ensure the agility of the company’s processes. And this can be easily prevented by data hijacking attacks (ransomware), for example, which aim at unavailability.
Finally, to ensure information security, it is necessary to provide the means of preserving the data’s authenticity. There is a very high risk of fraud, and this can cause severe problems in the long run. For example, using credit card data can lead to information cloning. And this is evidenced by customers who lose trust in the company. The person will know that a security breach in your business led to the problem, therefore ceasing to be a customer, in addition to informing friends and family about the situation.